GENERAL RULES & REGULATIONS: All exhibitors and sponsors acknowledge having read and agree to abide by the conference General Rules and Regulations which may be found in multiple locations at https://uspetproclassic.com, including under the "Exhibit & Sponsor" section.
SPACE: Failure of exhibitor to make payment as specified shall entitle show management to cancel this agreement without notice and exhibitor shall remain liable for any unpaid rentals. If the exhibitor has not occupied their contracted space by the final set up day, or has cancelled prior to the opening of the show, or has forfeited their space for failure to tender payment, the show management reserves the right to rent the vacated space to another exhibitor without restitution to the original exhibitor and/or utilize said space as it deems appropriate. It is agreed that show management shall delver each contracted space to the respective exhibitor unless unforeseen circumstances shall cause the cancellation of the show, in which event each exhibitor shall be reimbursed their monies for contracted space less any cost incurred by show management during the course of show planning and preparation. Exhibitors shall and do hereby waive any claim to damage, compensation, or refund of money paid to the show except to the extent of said reimbursement.
REFUNDS: NO REFUNDS WILL BE MADE AFTER ACCEPTANCE OF THE EXHIBITOR CONTRACT BY THE SHOW MANAGEMENT, EXCEPT AS DEFINED ABOVE.
RESTRICTIONS: No soliciting for business shall be permitted in aisles or in other exhibitors’ booths. Samples, catalogs, pamphlets, publications, etc. may only be distributed by exhibitors strictly within the confines of their own booth. No exhibitor will be permitted to conduct any promotional events, or anything of a character that might be objectionable to the show. Sound systems and additional lighting will only be permitted if pre-approved by show management. Sound level will also be dictated by show manager and the convention center.
RE-LEASING: Exhibitor may not sublease or share exhibit space without permission from the show management.
EXHIBITOR BADGES: All exhibitor representatives and personnel must obtain and wear their official exhibitor badge(s) during load-in, load-out, all other show hours and while on convention center property. Badges will be issued only to company representatives who work in your booth.
There is a limit of three exhibitor badges per booth, unless otherwise specified or arranged. All other guests must be paid registrants of the U.S. Pet Pro Classic. Booth representatives NOT wearing their official show badge will not be allowed entry to the show. Exhibitor badges identifying your company’s representative(s) are issued at the registration desk.
STANDARD AND SPECIAL BOOTH EQUIPMENT: One 6’ draped table, two chairs, and one 7” x 44” identification sign are included in the cost of your exhibit space. Exhibitor wares, decorations, signs, or other exhibit design may not obstruct other displays nor project into hallways. All exposed parts of the exhibits must be finished so as not to be objectionable to other exhibitors or show management.
OFFICIAL SHOW DECORATOR: An official show decorator may provide exhibitors with additional display accessories at their option and expense. The decorator may provide to exhibitors an addendum to the Exhibitors Kit approximately thirty days to the show, which will describe the various services they can provide.
DISPLAYS: The exhibitor understands that all expenses for trucking and handling the exhibit into and out of the show, the erection and decoration of the display, and all costs incidental to the operation of the display are not part of the show fee and are to be paid by the exhibitor.
MERCHANDISE REMOVAL: No exhibit may be dismantled before the specified time, nor may any part of the exhibit or equipment be removed, once it has been set up, except with the permission of show management.
DATES, HOURS: Days and hours for move-in, exhibiting, and move pout will be specified by show management in the exhibitor’s kit provided to the exhibitor no later than thirty days prior to the show. All exhibitors are required to abide by all show hours.
LOCATION: Should a change of location of the show or the time be necessary, each exhibitor will be notified in a timely and appropriate manner.
NON-COMPETE AGREEMENT: Exhibitors, advertisers, and sponsors agree to refrain from scheduling any function at the show site for a period of two weeks prior to show commencement and two weeks following show conclusion without written permission from show management, including but not limited to educational programs, product promotional events, hospitality events, etc.
ELECTRICAL AND OTHER SERVICE: Additional electrical outlets, tables, plumbing, furniture removal, etc. are not included in the booth fee and should be ordered through the convention center, the show decorator, or the exhibit group that sets up pipe and drape for the booths at least thirty days prior to the show.
FIRE LAWS: All exhibit and booth materials, particularly drapes, curtains, table covered, etc. must comply with federal, state, and city fire laws and convention center safety regulations, and must be flameproof. The exhibitor is restricted to using only materials that will pass fire inspection.
SECURITY: It is understood and agreed that neither the show management nor the owner or lessors of the property which seres as the show host is liable for the safety of the exhibits, exhibitors, or their employees against burglary, robbery, theft, or damage by fire or other causes. The exhibitor should insure its property against all loss or damage from whatever cause and against public liability (at its own expense). The exhibitors should keep an attendant in their booths during all show hours. All vendors and their representatives must wear their official show badge during load-in, set-up, load-out, and throughout the show.
IRREGULAR ACTIVITIES: No person, firm, or organization not having regularly contracted with show management for the occupancy of space on the showroom floor will be permitted to display or demonstrate its products, processes, or services, solicit orders, or distribute advertising materials at the show or in the convention center. Any infringement of this rule will lead to the prompt removal of the offending person(s) and products/materials.
MISCONDUCT: Unethical conduct or infraction of rules by the exhibitor, or his representatives, or both, will subject the exhibitor to dismissal from the exhibit area, wherein it is aired that no refund will be made, and further no demand for redress will be made by the exhibitor or his representatives.
FOOD & BEVERAGE: The serving of alcoholic beverages and/or foods by exhibitors on any part of the convention center or affiliate hotel premises is not permitted without prior approval and arrangements with the U.S. Pet Pro Classic and the Irving Convention Center at Las Colinas. Any exhibitor and said exhibitor’s representatives choosing to serve food, beverages, and/or alcohol within the confines of their hotel suite must comply with federal, state, and city laws, and is liable for any indiscretions relating to the actions of the persons in attendance.
JANITORIAL SERVICE: Show management will, as part of the fee, provide cleaning of the aisles and common area of the show. The exhibitor will be responsible for his own exhibit space and must make arrangements with the convention center according to the exhibitors schedule and in accordance with show hours. Show management requires all show booths be kept clean, undamaged, and free from any safety hazards at all times. Damages by the exhibitor or their representatives to the show or convention center property becomes the sole liability of the exhibitor and the exhibitor will be held responsible for reimbursement of any and all such damage(s).
SOLICITATION OF EMPLOYMENT: Employment solicitation of attendees by exhibitors and their representatives in any manner other than via official show management-approved job boards or postings online or physically at the show, is allowed only for approved exhibitors and sponsors.
GENERAL: All matters and questions not covered by these rules and regulations are subject to the decision of the show management. These rules and regulations may be amended at any time by the show management, and all amendments that may be so made shall be equally binding upon publication, on all parties affected by them, as the original regulations.
